M-Files

Go-to application for any Digitization Project

Opmerkingen: M-files is a must for any company seeking to implement digital transformation initiatives in their company. I love best is its extensive feature set and seamless integration with Microsoft products (e.g., office, IIS server, MS SQL, Windows, etc.) The workflow feature is easy to customize, setup, and implement. It will change the way you deal with paper documents once you experience how easy it is to digitize, and manage your documents. The OCR functionality is a beast! Just like having Google on your local repository, reading through the very contents of your digital documents.

Pluspunten:

The thing I like the most is the seamless integration with Microsoft products. This made it easy for implementing the use of M-files into our office workflow (it works well from within Outlook, Microsoft Office, even Windows Explorer). The creation of a Workflow is made very easy via a graphical workflow editor. Just a little learning curve and we are able to setup the different manual processes into a solid digital workflow for the office (e.g., filing for leave, routing of papers for approval, storing scanned copies of contracts and any kind of document in the office).

Minpunten:

When implementing on a large scale (e.g., company-wide) we really had to sit down and plan out our licensing arrangement. Note that M-Files comes in a variety of licensing options (e.g., read-only, named user, concurrent user). Some offices can possibly share licenses (but number of active sessions will be limited). Planning out the best license option is quite a task since we were woking on a limited buget and we had to optimize the value-for-money setup we can have. It can also be a bit overwhelming for new users. We had a bit of difficulty in the deployment since we had to train all the users (who found it not so intuitive at first). But then, after the training, it has then been integrated well for our daily use.

My Gateway to Simplified and Effective Document Management

Opmerkingen: M-Files automates and streamlines document workflow thus saving time and eliminating manual paper-based workflow. Again it is simple to organize and classify documents with M-Files metadata feature.

Pluspunten:

I find it simple to manage documents effectively with M-Files. I can easily access my documents from multiple devices anytime with M-Files. Furthermore, M-Files enhances real-time document sharing. Its simple to search and locate documents and files with M-Files powerful search functionality.

Minpunten:

I love everything about the software hence there is nothing to dislike.

A perfect Content Management System

Opmerkingen: For the company right now, M-Files works and Management can access documents easily.

Pluspunten:

M-Files works well on a single machine or on a server. I have deployed it on to an i5 server and we are 5 users that use the software to search for Travel Coupons. Search feature works well and the best thing is that it integrates with Windows and Windows products like One Drive and Outlook. It makes it easier for us to share documents. The workflow feature is quiet robust and if thought out well can replace manual approval processes.

Minpunten:

M-Files does not come fully packed with all features at a price point. We have to pay for Electronic Signature and If I want Digital Signature I have to pay 3rd party for the signature account and then M-Files for the integration. This is a bit tricky if you have budgeted an EDMS and all of a sudden all these pay walls appear. M-Files comes with Firebird DB embedded as default. It is quiet good but large organizations will have to move to MS SQL sooner than later as the retrieving becomes slower as there are more Objects in a Vault.

Overall, it's a good solution.

Opmerkingen: Overall, I like the product and recommend it to any small to medium company that needs to automate some processes while doing a good file classification.

Pluspunten:

I like the flexility to adapt the solution to specific business cases. Also, M-Files keeps developing their solution with emerging trends.

Minpunten:

The discrenpencies between desktop client and web client make the web adoption more complicated, especially when a lot of customisation are done and compatible only with the desktop client.

M-File is Fantastic

Opmerkingen: We have been using mfiles in our company for years now and it greatly simplifies processes through workflow and document cataloging and permission nesting and it is fantastic.

Pluspunten:

what i like most about m files is the immediacy in searching and finding the result

Minpunten:

for the moment nothing is perfect like this

M-Files - A fantastic support to all business

Opmerkingen: I am a user (admin), for about 10 years now and I found it great to help business automating processes.

Pluspunten:

The 360 degrees experience and access info from 1 single object.

Minpunten:

The gap between desktop and Web versions.

Cons and pros for Mfiles

Opmerkingen: Positive, the stuff i wrote in cons is a big problem looking from an admin perspective.

Pluspunten:

Easy to use, not old looking, and it is customizable.

Minpunten:

Manage sync with security groups is not available.

High quality PDF maker

Pluspunten:

PDF generation by converting other files into PDF is a good feature of M-Files. The final PDF result is truly of high quality.

Minpunten:

I didn't face even a ioata of problem while using this.

Why I fell in love with M-Files

Opmerkingen: I have always loved using M-Files. The easiest and quickest way to store and find data. Customization of who can see the document is my favorite part.

Pluspunten:

Anything can be saved, classified. Very easy to find any document even if its naming in not done using the particular word that we are searching.

Minpunten:

Its old boring design which now has changed. It looks much advanced and sleak now.

Data mining operation

Pluspunten:

Information points and data mining is facilitated thanks to M-Files and its amazing features.

Minpunten:

There are no low points attached with M-Files.

M files review

Opmerkingen: Overall positive experience using the software

Pluspunten:

It was easy to use the software to finalise the archiving the data

Minpunten:

Nothing really was difficult, maybe only a bit more detailed instruction for specific requests

An Impressive and Intuitive Document Management Solution - M-Files

Opmerkingen: Overall, M-Files is an effective document management solution that offers a variety of features and tools to help manage and store documents. It has a user-friendly interface and the search feature could be improved. It is a bit expensive for large organizations, but it is a great option for smaller organizations.

Pluspunten:

M-Files is a comprehensive document management solution that helps streamline our business processes. It offers a variety of features and tools to help us quickly and easily manage and store our documents. The user interface is intuitive and user-friendly, allowing us to quickly find and access the documents we need.

Minpunten:

One downside of using M-Files is that it can be expensive for large organizations. Additionally, the search feature could use some improvement, as it can be difficult to find the exact document you are looking for.

Great Document Management System with lacking support

Opmerkingen: M-Files is really a great Document Management System with many features, yet easy to use for the end-user. It has advances features like data synchronization between locations, as well as connecting to external databases and support for Dynamics 365. The workflow builder allows a lot of flexibility as well.
The only downside is the support. Over the years, the US office has deteriorated. In the first years, there were resources in the US office from Finland. Great consultants that assisted us in setting up the original deployment (that was 5 years ago). But in recent years, the US office doesn't seem to know much about the product and they've devolved into a sales office without technical expertise.
So if you are buying the software in the US and need something customized, be prepared to figure everything out by yourself. You will not get help in the US timezone.

Pluspunten:

- User-friendly for end-user - Blows SharePoint out of the water - Highly customizable on the back-end (custom workflows, external database connections)

Minpunten:

- US based technical support is non-existent - M-Files will respond immediately if you want to purchase more licenses, but when there is a problem I can't get any support - Once had a call with a "senior" M-Files consultant that had been with the company for 3 months(!) Needless to say, he had no clue what I was talking about. That was the last time I engaged M-Files for paid for consulting hours.

Drop your files into the M-files and edit/download from where you are...

Opmerkingen: M-files is a cloud based service for business environment. It provides data sharing and editing with your team & colleagues. It is very easy to share and work on a shared document. Check-in and check-out processes not so effective and easy but It is well-considered. It should be easy and fast to use it effectively.

Pluspunten:

Data sharing is the main effective work of this tool. I can reach from anywhere to my files because it's a cloud based software.

Minpunten:

Some interface features and classfication selections are not so easy. It takes much more time to share some documents via e-mail or from another source. So it should be simplified some points like writing details of documents.

Central Digital Repo

Opmerkingen: M-Files has changed the way we move decision papers around in the office. We are slowly in the process of digitizing our workflows and simple business processes like forms approvals and routing of papers through the management team members. M-Files is now our central repository for archived documents and new ones coming into the inbox.

Pluspunten:

1. We scan the majority of our paper documents in the office, and it goes straight to M-Files. I love the seamless integration with Microsoft products (Office, Outlook, File Explorer) as there are quick buttons for upload, and the usual cut&paste, drag&drop also works. 2. The setup for workflows is amazing and easy to do. It uses a graphical interface that is fun to experiment with but at the same time powerful and highly customizable. 3. M-files works best in the Microsoft Windows environment as well as with mobiles devices for easy access to our vaults from anywhere with internet connectivity.

Minpunten:

We initially had some trouble with integration with our Active Directory for a unified username/password management. We had to go through the documentation (which some are not so up to date), and the vendor we had was not so helpful either.

Best software for managing your electronic documents online.

Opmerkingen: By sharing required documents with each other and with US staff helps us to making benefits.

Pluspunten:

We can manage and control of our documents online by this software. Very user friendly and ease of use. We can share our documents with other employees in our company. We can also set permissions that who can view and change to our documents. So it is very secure. It has a feature of back up and restoring of files to avoid data loss. We can also save our scanned documents and photographs in M-Files. We can also connect to different databases to get the required data.

Minpunten:

M-files provide less customer support. The files saved at M-files store will not save in their existing format like .pdf , .doc etc. it will save the files in their M-files format which is bit annoying.

50-year-old Archives... digitized!

Opmerkingen: M-Files is our repository of choice for all our digital assets. The M-Files server is secure, robust, and easy to manage. Files may be accessed via the main software, via an app, or even via a web browser. Plus, digital workflows have changed the way we work on documents, making it more streamlined, and efficient. We are confident that our archives and new files are safe from theft, loss, and unauthorized access.

Pluspunten:

M-files works seamlessly with Microsoft products (Windows Explorer, MS Office) which makes it easy to incorporate into our daily workflow. Our filing cabinet with 50 years worth of archives/documents have been digitally scanned recently, and M-files is our DMS of choice because of ease of use, integration with MS Office, secure vault features, OCR and powerful metadata tagging. Workflow design and implementation are easy since it is done via an intuitive graphical interface.

Minpunten:

Licenses do not come cheap. Just make sure to figure out the best possible license type to your use-case (e.g., Concurrent for offices which can share licenses).

Generally good but would like to see more functionality particularly with search and view

Opmerkingen: Single document repository, simplified document retrieval

Pluspunten:

Having a single Repository for our documents and not having to save/search by location simplifies things

Minpunten:

Adobe DC issues blank/corrupt and/or not saving (but not giving an error). When I add a property of AKA the AKA does not default off the Real Estate & When I then search by AKA the new docs not found (unless I have manually added AKA). Can't add doc to multi-file by file/save as. Can't file/save as/replace e.g. open PDF in Acrobat to edit it must save outside vault then Replace file with. Want more operators in search & view: like, is not =, or, wild card. Want to be able to create a new view directly from a search result. Want ability to split/save multi page PDFs. eg 10 invoices as single PDF we currently have to split/save outside vault first.Manually created permissions are complicated. Need to use windows command `open with for likes of Visio want it to be able to open app by default based on file type. Want more options for notifications. Error msgs do not define the issue clearly. eg `cannot call methods on mftextcontrol prior to initialization; attempted to call method `setToeditMode which we often receive when saving a new document

M-Files saves time!

Opmerkingen: There is a strange current normal in global business that 99% of companies accept: Staff either can't find, or it takes a long time to find, the information they need to do their jobs quickly and efficiently. M-Files provides anew normal: Staff can securely access the correct information instantly from anywhere! This is a total paradigm shift for any company and the time and cost savings are incredible!

Pluspunten:

It's easy to use so staff acceptance is universal. It saves time by providing access to information that was previously unattainable. It reduces errors and saves money. M-Files can do anything for a company because of the way it uses metadata, workflow and objects. It is a Swiss army knife of software that relies on configuration not coding. It integrates with MS Office & Outlook and talks to other software to share information which reduces data entry. The mobile apps are amazing, you can take a photo of something on your phone, upload it straight to M-Files and have Workflow kick off immediately. M-Files is simple to use and powerful for organisations of any size.

Tremendous value from using M-Files

Opmerkingen: Solution Management is a software reselling company. We use M-Files to manage documents and as our CRM system managing the full sales cycle with lead generation, opportunity management and communication with customers, contract management, all our projects, internal HR and finance management. Before M-Files we used traditional folders and Dropbox, but we suffered from not being able to find the correct versions of documents and made a lot of double work when making proposals, contracts etc. With M-Files we believe we have increased the value of our company by having all information assembled one place, using standard workflows for all processes including opportunity management, making proposals and contracts using templates and in general just being on top of all information in our company. M-Files gives really good value in terms of accessibility of information, security, functionality. If there is functionality you want different to what M-Files offer, you can in a controlled way develop scripts and applications giving you exactly what you want. We have used M-Files in 5 years, and it has never been unavailable. Top class simply.

Pluspunten:

Functionality Stability Price Support Ease of use

Minpunten:

Cannot come up with something

Out of the box experience

Opmerkingen: Mfiles comes with features out of the box that get you started but the real value comes once you start modeling your business processes utilizing the functionality of the core software. I have been very successful at modeling our business processes using the software. I am always amazed with what I can do with it. You can do a lot by simply configuring the software and even more if you want to write a little code. I am very happy with the software and would recommend it to others. Don't expect it to be tailored to your business out of the box though. To leverage it you have to get into the Administration functions and then you can roll out the solutions to your users.

Pluspunten:

The fact that I can define a solution with the software that fits our business.

Minpunten:

I think the professional services are expensive and cost prohibitive. That is not a problem with the software but it is a problem if you want to leverage the product. You really need in house expertise if you want to get what you need from the software.

Easy to learn, understand and to use. I allways find what I'm looking for

Opmerkingen: LinkedIn

Pluspunten:

I allways find what I'm looking for when I search in M-Files, but alsow when I go to views that is build by administrators or myselves.

Minpunten:

I could have been integrated bether with SharePoint, but I have heard that this is coming :-)

I use M Files daily at work and it assists me very well

Opmerkingen: its very easy to use, you can attach the documents to emails quickly and its easy to find whatever you need.

Pluspunten:

I love how you can look up information using any key word you plan to find in a document. Whether a name or account number or anything of that nature. Everything uploads pretty quickly and you can click and slide what you need right into an email.

Minpunten:

I honestly cant find anything I don't like about it. Its very helpful. Easy to use. It does literally everything I need it to do.

Best Document Management System Hand Down

Opmerkingen: We are moving toward a one document storage system. We are in progress of migrating all documents to M-Files. When done, we will easily be able to find any document we need to find in a very timely manner.

Pluspunten:

M-Files search capability is by far the best feature. It not only searches metadata, but will search the text of the document.

Minpunten:

To connect to an external database, you must provide a connection string. This is normal. The password however is clear text. It is not hidden. It is not encrypted. This was a serious issue for our security team.

Professional content management platform

Opmerkingen: Now it is a useful product. The document engine of this certain application helps a lot in searching documents as well I can easily find keywords, names etc through it with more ease.

Pluspunten:

This application helps in all these functions and much more by its high quality features that are superb easy to handle as well. It provides us a completely well developed and organized platform for content management.

Minpunten:

I have positive experience with M-files. It not also let us manage all the contents but also provides effective services.